Accounts and Purchase / Sales Ledger Administrator

YS Reclamation Limited is a dynamic and progressive plastic processing company who have expanded their business to cater for the demands in an evolving plastic recycling industry. We are looking for an experienced, Accounts and Purchase / Sales Ledger Administrator. You should be highly organised with strong communication and interpersonal skills, as well as have the ability to work effectively as part of a team.

The main purpose of the job is: To provide support to the Financial Accountant, Accounts/HR Manager and to the Managing Director of YS Reclamation Limited (YSR), and United Commercial Trading (UK) Limited.

You will be responsible to: The Financial Accountant.

You will be required to have communications with: Site/Production Manager, Operations Staff, Managers, Administrative/Accounts Staff, Sales Staff and others as directed by your manager.

Your duties for this role will include:

Purchase Ledger:

• Set up supplier purchase ledger record.
• Be the nominated recipient for purchase invoices sent by email or other media from UK and European suppliers.
• Check supplier invoices against variety of supporting documentation prior to submission for authorisation.
• Batch, post invoices to accounting system and correctly apply stock and nominal codes, (approx. 250 transactions per month).
• Conduct testing as required to ensure accuracy / completeness of ledger position, for example, reconcile account balance to supplier statement.
• Assist in preparation of payment run in accordance with supplier terms.
• Be first point of contact for suppliers and provide query resolution as required.
• Posting payments and allocating to invoices.

Sales ledger:

• Set up Customer sales ledger record as required.
• Monitor sales orders and ensure accurate, timely issue of sales invoices once goods despatched or collected.
• Post sales invoices to accounting system, (approx. 50 transaction per month).
• Be first point of contact for customer account enquires or requests, provide query resolution as required.
• Apply corrections Sales credit notes to accounts as directed by Finance Manager.
• Reporting where current or expected sales ledger balances are in breach of agreed terms, for example approaching credit limit or past due date.
• Contacting customers by telephone or email to confirm status of anticipated and / or overdue settlements.
• Posting receipts and allocating to invoices.

General / Other:

• Filing and ensuring records are kept for regulatory requirements.
• Application of relevant internal controls as per company procedures.
• Other ad-hoc finance duties for the Finance Manager.
• You will also be required to add support and cover to the wider finance team when necessary.
• Good working knowledge of excel, outlook and Sage accounts is desirable.
• The above is not an exhaustive list of duties. You will be required to perform different tasks to facilitate your changing role within the organisation in order to suit the overall business objectives of the organisation.
• The ideal candidate will be a strong ledger administrator having worked in the role previously or as part of a broader accounts position. In addition to a range of benefits; the business offers good exposure to wider finance duties enhancing the variety of the role.
• If you are looking to join an open and friendly team in a busy role then please submit your details for a quick start.