Accounts Administrator

Position Title: Accounts Administrator

Location: Edenbridge - Rural, must be a driver.

Salary: 35,000 + per annum

Working Hours: 9-5pm Monday - Friday, 1 hour lunch. Some flexibility will be offered if needed

Benefits: Gym membership (Edenbridge), Company pension scheme - NEST, discretionary company bonus scheme paid at the end of the year (after a full year) based on company performance, 20 days plus BH (pro rata) and Christmas shutdown.

Culture: Modern, open plan, professional and friendly office

Office Angels are working with this busy construction based firm and they are looking for a Accounts Administrator. You will need to be proactive and willing to get stuck in. Working with 2 others within the team day to day. You will be inputting the data into the Accounting software, Sage Intacct, complete the bank reconciliations, produce financial reports on a monthly basis and run the payroll. You must understand the full bookkeeping process, know when to liaise with the external accountant for the year end or quarterly VAT returns, know what data you need to produce accurate reports for the company and be confident managing company cash flow.

If you are have proven Accounting skills this could be the role for you

Responsibilities:

1. Accounts Receivable and Accounts Payable:

   • Manage and process invoicing for Accounts Receivable and Accounts Payable on a daily basis. Requesting information from the Credit Controller/Ledger Clerk for the day to day invoices.

2. Financial Transactions:

   • Perform online banking payments daily.
   • Monitor the designated inbox in Microsoft Outlook daily.
   • Manage cash book and perform data entry onto Sage Intacct daily.

3. Credit and Expenses Management:

   • Support the credit controller daily.
   • Handle expenses payments and credit card reconciliations daily.
   • Deal with prepayments and accruals daily.

4. Financial Management:

   • Maintain the asset ledger daily.
   • Manage cash flow and forecasts daily.
   • Execute foreign trading and currency transfers daily.
   • Liaise with the external company accountant daily.

5. General Accounting Support:

   • Support the entire accounts process to ensure all required tasks are completed within necessary timescales daily.

6. Company Car Management:

   • Update Company Car schedule, mileage records, and fuel cards daily.

7. Reporting:

   • Produce financial reports such as Profit & Loss and submit to the management team monthly.
   • Produce monthly payroll for submission to the external accountant monthly.
   • Perform monthly bank reconciliations.

8. Tax and Compliance:

   • Handle VAT returns quarterly and liaise with external accountants.
   • Update P11D with Gym Membership/car mileage/other benefit in kind costs yearly.
   • Prepare financial year-end information on Sage Intacct for the external accountant to prepare year-end accounts yearly.

9. Insurance Support:

   • Support with company insurance renewals yearly.

Skills Required:

• Good working knowledge of Microsoft Excel, Word, and Outlook.
• Proficiency in internet banking.
• Knowledge of Sage Accounting software, preferably Sage 50 (similar to Intacct, training given)
• Experience using a web-based expenses software e.g., WebExpenses.
• Bookkeeping qualifications and/or relevant experience.
• Experience working within an Accounting team and liaison with Company External Accountant
• Proactive approach with a sense of accountability and responsibility.

Application Process:

Interested candidates should submit their CV online for consideration or to (url removed). Send your CV in confidence to (url removed)

This role is being managed by Debbie Foster - Office Angels - Tunbridge Wells - (phone number removed)

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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