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The Purchase Ledger or Accounts Payable function exists to ensure that a company or organisation maintains a reliable and accurate record of all of its purchases.
Purchase Ledger Clerks work in finance departments to keep the accounts payable or purchase ledger up to date. All incoming invoices relating to purchases must be properly coded and recorded on a central database or ledger in order to allow a company to understand how much is owed to external creditors at any one time.
A senior finance professional typically has overall responsibility for the Purchase Ledger function, although day to day duties will often be carried out by a junior clerk or assistant.
Typical duties include:
Purchase Ledger specialists work within the public sector or commerce and industry in any organisation or business that deals with and buys from external suppliers.
There are no requirements for qualifications for those wishing to work as Purchase Ledger Clerks. However, a sound level of numeracy and literacy is essential, with most employers requiring as a minimum GCSEs in Mathematics and English. Computer skills, especially knowledge of spreadsheets and databases, will always be useful for this function.
More senior positions in Purchase Ledger are often filled by experienced professionals who may be qualified accounting technicians (AAT) or qualified accountants.
Recent salaries advertised on TopFinancialJobs (December 2009) include:
Are you a Purchase Ledger Clerk? Would you like to contribute to our "Day in the Life of..." series? Email us at firstname.lastname@example.org for more details.
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