Accounts Payable Administrator

: Accounts Payable Administrator (Maternity Cover)

Location: Exeter

Salary: Up to £24,000

Hours: 8.30am 5pm Monday to Friday

Summary:

Responsible, in conjunction with the other Accounts Payable Administrator and Team Leader, the maintenance and updating of the accounting ledgers.

Accountabilities

Sales Ledger

Working with the other Accounts Payable Administrator and Team Leader:

Preparing and posting sales receipts for credit accounts;

Recording cheques, BACS, cash and credit card payments received from customers in Excel and posting to customers sales ledger;

Preparing the daily banking.

Purchase Ledger

Working with the other Accounts Payable Administrator and Team Leader

Electronically distributing purchase ledger invoices and credit notes

Handling telephone enquiries from suppliers regarding payments and invoices

Checking and posting authorised purchase ledger invoices and credit notes

Processing of stock invoices for inter-company and other stock suppliers

Reconciling supplier statements

Preparing and posting of staff expenses

Preparing and posting supplier payments

Periodic review of open purchase ledger items

• Issuing and reconciling Petty Cash
• Reconcile freight invoices to manifest logs

Cash Book

On a daily basis:

Posting entries from the bank accounts including interest, transfers and charges.

Reconciling bank accounts to the statements received.

On a monthly basis:

Preparing bank reconciliations for period ends

General

Responding to queries from other departments

Opening post and distributing to relevant departments

Dealing with other ad-hoc tasks as required.

These are the main functions of the job but employees may be required to carry out other duties as may be reasonably required. Some of the tasks above are shared with other members of the team.

Experience, Attributes & Skills sought :

• Be motivated and well organised;
• Have good attention to detail, whilst maintaining a flexible and adaptable approach;
• Be numerate;
• Demonstrate good IT skills;
• Possess excellent communication skills;
• Be a team player

Closing date is 29th May 2024

Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.

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Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future