Accounts Payable Administrator

One of our local authority clients are currently recruiting for a Accounts Payable Administrator. This is a 6 month temporary contract with possible further extension based on budget and performance.

Main Purpose of Post/Job Summary

The Accounts Payable Specialist is responsible for accurately processing and managing all invoices, bills, and payments for the organization. This role ensures adherence to company policies, timely payments, and effective communication with vendors and internal stakeholders.

Duties and Responsibilities

• Creation of suppliers from online and offline requests.
• Amendment of supplier details from service area requests.
• Carry out due diligence on new supplier requests.
• Liaise with service areas on supplier creation and amendments.
• Creation and amendment of Contract and Blanket Purchase Agreements
• Purchase order maintenance.
• Receive, review, and verify invoices for accuracy, completeness, and appropriate approvals.
• Perform goods receipt matching for purchase order invoices scanned into the system for payment processing.
• Resolve discrepancies or issues related to invoices and ensure proper documentation and approvals.
• Process payments to vendors, employees, and other payees in a timely and accurate manner.
• Verify payment terms, discounts, and payment scheduling to optimize cash flow and take advantage of early payment discounts.
• Maintain accurate payment records and ensure compliance with payment policies and procedures.
• Establish and maintain relationships with vendors and suppliers.
• Respond to vendor inquiries and resolve payment-related issues promptly and professionally.
• Perform vendor statement reconciliations to ensure accuracy and completeness of payments.
• Creation and management of Contract and Blanket Purchase Agreements
• Assist in month-end closing processes, including reconciling accounts payable balances and preparing necessary reports and schedules.
• Participate in periodic financial audits and provide required information and documentation.
• Maintain organized and up-to-date accounts payable records and documentation.
• Generate and analyse accounts payable reports to monitor performance, identify trends, and make process improvements.
• Ensure compliance with company policies, accounting principles, and relevant regulations in all accounts payable processes.
• Participate in developing and updating accounts payable policies and procedures.
• Collaborate with other departments such as Procurement, Finance, and Operations to ensure smooth and efficient invoice and payment processes.
• Assist in special projects and process improvement initiatives related to accounts payable.

The above is a brief overview of the role, details and specification will be provided should you be successful. If interested in this position, please send your CV to Nia Hirani at Coyle Personnel Ltd.