Procure to Pay Assistant

Procure to Pay Assistant

Location: Waterlooville

Salary: TBC

Hours: Monday - Friday, 09:00-17:00 (40 hours per week)

About the Role of the Procure to Pay Assistant:

Our client is seeking a motivated and detail-oriented individual to join their Procure to Pay (P2P) team in an entry-level capacity. This is an excellent opportunity for someone looking to develop a career within finance operations, gaining hands-on experience with leading financial systems, automation tools, and business intelligence platforms.

As a P2P Assistant, you'll play a key role in supporting the full purchasing and payment cycle ensuring invoices are processed accurately, suppliers are paid on time, and all activities comply with internal policies and controls.

Key Responsibilities of the Procure to Pay (P2P) Assistant:

• Process, code, and verify invoices using ZoneCapture within NetSuite, ensuring accuracy and timely approval.
• Match invoices to purchase orders and monitor outstanding POs, following up on receipting confirmations where required.
• Support supplier onboarding processes and maintain up-to-date vendor records.
• Respond to supplier queries promptly regarding payments and documentation.
• Prepare and manage weekly payment runs, ensuring accurate and timely payments.
• Manage finance processes related to petty cash, company credit cards, and employee expense claims.
• Maintain accurate digital filing systems for invoices and payment records.
• Support month-end close activities, including reconciliation of purchase orders, invoices, and payments.
• Generate financial reports and dashboards using business intelligence tools (e.g., Power BI, NetSuite Analytics) to support performance insights.
• Collaborate closely with procurement and finance colleagues to resolve discrepancies and improve process efficiency.
• Contribute to ongoing automation and continuous improvement initiatives across the accounts payable function.

What you'll need for the role of Procure to Pay Assistant:

• Strong attention to detail and organisational skills.
• Basic understanding of accounting principles and financial processes.
• Familiarity with NetSuite or similar ERP systems (training provided).
• Interest or experience in using business intelligence tools such as Power BI or Tableau.
• Good working knowledge of Excel and confidence handling data.
• Excellent communication and problem-solving skills.
• A proactive, positive attitude and a willingness to learn.

Preferred Qualifications for the Procure to Pay Assistant:

• Degree or diploma in Finance, Accounting, or Business Administration.
• Internship or prior experience in a finance or accounts payable environment.
• Exposure to cloud-based ERP systems or automated invoice capture tools (e.g., ZoneCapture).

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