Finance Administrator

Since its inception in 2005, Evolve has been driven by a commitment to revolutionise the support provided to hard-working multi-site brands often overlooked by traditional technology providers. Our tailored approach addresses the unique challenges faced by these brands, emphasising exceptional technical support and customer service. This covers GDPR Compliant Guest Wi-Fi, SD WAN Networks, Managed Wi-Fi/LAN Infrastructure, Broadband / Leased Lines, Network Security, PCI Consultancy, and structured cabling.

Job Summary

The Finance Administrator will provide essential administrative and transactional support to the Finance team, ensuring the smooth running of day-to-day finance operations. This role is ideal for someone with strong attention to detail, a proactive attitude, and a willingness to learn within a busy finance environment.

The postholder will assist with data entry, invoice processing, reconciliations, and general finance administration, supporting the wider team in maintaining accurate financial records and efficient processes.

Key Accountabilities

Finance Inbox Support

• Monitor shared finance inboxes, triaging and directing emails to the appropriate team member.

• Provide polite, professional responses to queries from suppliers and internal departments.

• Maintain organised records of supplier communications and documentation.

Invoice & Purchase Order Processing

• Process purchase and sales invoices with accuracy and efficiency.

• Raise purchase orders in line with internal procedures.

Reconciliations & Data Checking

• Support in reconciling accounts and supplier statements.

• Assist with bank reconciliation tasks.

• Help investigate discrepancies in supplier or customer accounts.

• Reconcile courier and third-party charges.

Month-End & Reporting Support

• Provide assistance with month-end activities, including data gathering and supporting schedules to aid in the production of accurate management accounts.

Billing & Credit Control Assistance

• Support the Billing Manager by supplying remittances, copy invoices and statements.

• Retrieve documentation for billing activities through using internal systems and external portals.

• Assist with credit control tasks by sending reminder emails and following up on missing purchase orders.

General Finance Administration

• Maintain up-to-date and accurate electronic filing systems.

• Support with ad hoc finance and administrative tasks, including reporting or project support.

• Assist other members of the Finance team as needed to ensure deadlines are met.

About you:

Essential

• Previous experience in a finance role.

• Strong numerical and data entry skills with excellent attention to detail.

• Strong communication skills, both written and verbal with a helpful, team-oriented approach.

• Ability to manage multiple tasks and prioritise workload effectively.

• Comfortable working in a fast-paced environment with changing priorities.

• Good working knowledge of Microsoft Excel and Outlook.

• Willingness to learn and develop finance knowledge and skills.

• Positive attitude with a focus on accuracy and continuous improvement.

• High level of integrity and confidentiality.

Desirable

• Familiarity with accounting software such as Sage, Xero or similar platforms.

• Understanding of basis VAT and financial compliance requirements.

Why Evolve?

At Evolve, you'll be joining a dynamic and passionate team that's committed to building something special. We offer a competitive compensation package, a collaborative work environment, and the opportunity to make a real impact on our company's success.

We have created a working environment where you can be yourself and give your all. You will be called on to out-think the competition and work closely with your colleagues to produce innovative ideas and deliver impressive results for our customers. This is your chance to be effective, and impressive performance will take you far.