Expenses Assistant

Expenses Assistant
£35,000 + hybrid working (2 days in the office, 3 from home)
Location: Guildford area

Are you highly organised, detail-driven, and confident working with numbers and large data sets? Do you have strong Excel and financial administration skills, and enjoy being part of a global, fast-paced environment?
We re working with a leading international services business to recruit an Expenses Assistant to join their growing Professional Services team.

This is an excellent opportunity for someone with experience in accounting administration, reconciliations, or expense management who s looking to develop their career in a supportive and collaborative environment.

Reporting to the Operations Lead, you ll play a key role in ensuring the accurate and timely processing of expenses, payments, and data across multiple systems.
You ll support the setup and administration of client accounts, ensure all costs are correctly captured and billed, and help manage international payments and reporting.

• Ensure timely and accurate delivery of financial and expense data

• Reconcile data across different technology platforms and resolve discrepancies

• Support the process for requesting and making client payments

• Assist in the setup of new client accounts and system access

• Prepare and process invoices, ensuring correct fees and details are applied

• Manage rent, deposit, tuition, and ad-hoc payments for international assignees

• Perform data validation and quality assurance checks

• Produce regular and ad-hoc reporting for clients

• Support user acceptance testing (UAT) and system improvements

• Work closely with the Operations Lead to streamline processes and improve efficiency

• Strong analytical and numerical skills, with great attention to detail

• Excellent Excel and data management skills (advanced level preferred)

• Experience in financial administration, reconciliations, or expense management

• Knowledge of multi-currency or cross-border payments is an advantage

• Strong communication and relationship-building skills

• Highly organised, proactive, and able to manage multiple priorities

• Adaptable and a great team player

This is a fantastic opportunity to join a global organisation where accuracy, service, and collaboration are highly valued. You ll be part of a friendly, ambitious team supporting clients across the world.

Salary: £35,000
Hybrid working: 2 days in the office (Guildford area), 3 days from home

All applicants must have the right to work in the UK.

We will consider all qualified applications for this position. Chilworth Partnership / Venture Recruitment Partners does not discriminate against disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other status protected under the Equality Act 2010.

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