Property & Facilities Finance Administrator

About the Role

You'll be responsible for the full purchase order and invoice lifecycle, maintaining accurate financial records, and providing detailed spend analysis to support management decision-making. This role requires someone who is equally comfortable processing high volumes of transactions and manipulating complex data in Excel.

Key Responsibilities

• Lead the implementation and act as super-user for the new Purchase-to-Pay (p2p) system within the Property & Facilities team
• Raise and manage purchase orders to support operational requirements
• Process and approve invoices for payment, liaising with Accounts Payable to resolve queries
• Maintain comprehensive records of property-related expenditure using tracking systems
• Produce monthly spend analysis and consumption reports for management
• Support the Head of Property & Facilities with financial reporting and budget monitoring
• Generate management information reports to tight internal deadlines
• Collaborate with suppliers, property managers, and internal stakeholders on contract and service agreement administration
• Maintain accurate records of contracts, leases, and service agreements
• Contribute to facilities projects and general operations as required
• Act as Deputy Senior Fire Marshal and provide first aid support when needed
• Conduct regular office safety checks in accordance with health and safety procedures

Essential Requirements

• Proven experience in a similar finance administration role, ideally within a property or facilities environment
• Experience within a large organisation with multiple office locations
• Strong working knowledge of purchase order systems and purchase-to-pay processes
• Advanced Excel skills with demonstrated ability to analyse data and produce meaningful reports
• Experience managing budgets and tracking expenditure
• Ability to process high volumes of invoices and financial documentation accurately
• Excellent organisational skills with meticulous attention to detail
• Strong communication skills, both written and verbal
• Ability to work collaboratively with colleagues at all levels and external service providers
• Comfortable working under pressure and managing competing priorities

What's on Offer

• Comprehensive health and safety, fire safety, and first aid training
• Opportunity to lead system implementation as designated super-user
• Collaborative working environment

Benefits

From start date:

• Holiday 27 days per holiday year (1 April to 31 March)
• Life Assurance 4 times salary paid to your named beneficiary(s) as a tax-free lump sum.
• Pension Plan You will be automatically enrolled into the Company pension scheme, unless you notify us otherwise.
• This scheme is non-contributory with the Company contributing 10%.
• Permanent Health Insurance 75% of your income is paid to you if you are suffering from a long-term illness and have been unable to work for a continuous period of 6 months; payment is subject to your application being accepted.
• Anytime Benefits Salary Sacrifice Benefits such as Ride2Work, Give as you Earn, Mobile Phone Scheme and Childcare Vouchers. After Probation
• Private Medical Insurance You can opt in for Single (paid for by the Company) and then Couple, Single Parent Family or Family cover through BUPA. Part of the cost will be covered by the Company
• Dental Insurance You can opt in for cover through BUPA.
• Season Ticket Loan An interest-free loan for your annual travel season ticket, which is deducted from your salary over a ten or twelve month period
• Subsidised Gym Membership The Company will pay 50% of the monthly membership fee, currently 65 for Fitness First. As well as the gym in Bishopsgate this covers other Tier 2 Fitness First gyms.

Flexible Benefits Each year we offer a range of flexible benefits that you can choose to add to your core benefits package. There is a range of benefits to choose from such as additional life assurance cover, purchase of additional holiday and critical illness voluntary cover.