Finance Assistant

Finance Assistant

The Finance Assistant is a key operational role responsible for delivering all day-to-day transactional finance activity across payroll, billing and credit control. Operating at the centre of the pay-and bill cycle, the role ensures that every financial process, from timesheet validation to client invoicing - is accurate, timely, and fully aligned with contractual and regulatory standards. This position is fundamental to maintaining the financial integrity of our high-volume recruitment operation and ensuring reliable weekly payroll for all temporary workers.

Close coordination with consultants, clients, and external payroll partners is a daily requirement, ensuring smooth resolution of billing queries and maintaining positive relationships throughout the supply chain.

The Finance Assistant also plays an active role in continuous improvement - identifying inefficiencies, supporting process automation, and helping strengthen internal controls. As part of a lean and high-performing support team, the position requires a balance of precision and pace: ensuring the financial engine of the business runs smoothly every week while contributing to ongoing development of scalable, best-practice finance operations.

Key Responsibilities

• Collate and validate weekly timesheets
• Process PAYE and umbrella contractor payments
• Generate client invoices and remittances
• Cross-check invoice data and resolve billing queries
• Audit live placements for pay vs charge accuracy
• Support with the Issue of statements and aged debtor reports
• Chase overdue debts and resolve disputes
• Perform bank reconciliation and client remittance posting
• Monitor client credit ratings and limits
• Ensure CRM and payroll data accuracy

Skills, Qualities & Qualifications

• Experience in credit control, payroll or finance administration (recruitment background desirable)
• Excellent attention to detail and data accuracy
• Strong numerical and analytical capability
• Organised and able to manage multiple weekly deadlines
• Proficient in Excel and experienced in CRM/payroll systems
• Strong communication and problem-solving skills
• Currently studying/recently completed AAT level 2 or 3.