Part Time Accounts Administrator

Accounts & Finance Administrator

Maternity Cover (Up to 12 Months)
Reports to: Managing Director
Software: Xero

Monday to Friday flexible hours around 20/25 per week

Salary up to £35,000 pro rata (negotiable)

We are seeking an experienced and proactive Accounts & Finance Administrator to join a UK importer and supplier of household products on a maternity cover contract. This role is ideal for someone who is confident working independently, skilled in Xero, and comfortable managing a wide range of accounting duties as well as liaising with external stakeholders.

You will play a key part in maintaining accurate financial records, managing payments, overseeing credit control, and supporting the business with financial administration.

Key Responsibilities

• Accounts Payable & Receivable
• Process all purchase and sales invoices in Xero.
• Provide remittances and prepare supplier payment runs.
• Manage credit control, chase overdue payments, and maintain accurate debtor records.
• Check warehouse invoices, courier invoices, and factory shipping invoices for accuracy.
• Handle invoice queries from customers, suppliers, and internal colleagues.
• Ensure all transactions are accurately coded in Xero.
• Complete daily/weekly bank reconciliations and monitor cash flow movements.
• Submit VAT returns using Xero reconciliations.
• Process the monthly payroll journal in Xero.
• Manage multi-currency payments and work with FX partners to pay overseas suppliers.
• Liaise with external accountants regarding monthly and year-end processes.
• Liaise with credit insurers to manage payment terms, credit limits, and risk checks.
• Data, Audit & Reporting
• Use spreadsheets and VLOOKUPs to analyse online platform payments and reconcile discrepancies.
• Support purchase planning and orders alongside the Managing Director.
• Monitor goods in transit (information provided by logistics) and ensure invoices/packing lists match pre payments.
• Manage claims for faulty goods with factories and process any credits due.

Skills & Experience Required

• Proven experience in an Accounts Administrator, Accounts Assistant, or similar finance role.
• Strong Xero experience is essential.
• Ideally you will be available immediately
• Excellent attention to detail and accuracy.
• Strong communication skills for liaising with suppliers, logistics partners, and accountants.
• Confident managing multi-currency transactions.
• Intermediate to advanced Excel skills, including VLOOKUP.
• Ability to work independently and manage a varied workload.

What's on offer:-

• Flexible hours
• Free parking
• 21 days holiday plus bank holiday
• Discounted products