Purchasing Administrator

Thrive Oldham are recruiting on behalf of our well established client a Purchasing Administrator to join their team in the Oldham area.

Key Duties

• Raise purchase orders for stocked parts, as well as non-stock items to meet the requirements of the business and (where possible) uploading orders via the Data switch program
• Reviewing open orders on the system, updating the PO with delivery information and delivery dates once confirmed, closing off any cancelled orders, advising sales and warehouse of parts short for sales orders
• Stationery monitoring- checking for depleted items and placing orders with the supplier to replenish
• Placing orders on credit card for irregular items (i.e tiles for a cabinet on a one-off buy)
• Reviewing upcoming purchase order deadlines amending delivery dates advised by suppliers as well as chasing shipments and advising the stores team of shipments i.e providing packing list to them
• Assist with stocktake, inputting tickets and investigating stock issues- throughout the year assisting the stores team and advising on any issues with movements/nil stocks
• Communicating with various departments within the business to resolve issues with orders or parts
• Uploading the main validator forecast on a monthly basis- also reviewed each month for changes
• Adding part numbers and amending information relating to parts in i.e maintaining correct pricing
• Working with the development team to update suppliers of modifications/new releases of parts e.g. releasing board manufacturing data to supplier
• Arranging purchase and distribution of components to factories for forecast builds
• Gathering all relevant required information such as Country of Origin
• Responding to emails from customers and suppliers with updates and queries
• Validating BOM's and requesting approval from management/director level
• Regular review of production schedule- try to look a month in front to anticipate any additional requirements/pick up on orders that should not be on the system and place orders for parts where there will be requirement in short term
• Booking in shipments- booking items from direct shipment into stock and advising sales so the order can dispatch, booking air/UPS freights into the GT warehouse and transferring sea shipments into GIT warehouse and generating a barcode listing for stores team to scan in on arrival
• Answering phones- second line for incoming calls to the business, directing calls throughout the business- speaking to callers in a polite and courteous manner
• Cash safe- processing cash requests, ensuring quantities and denominations are correct, ensuring that the system is running correctly, speaking to software about any issues, stock checking currencies, auditing bags that have been given out and maintaining the organisation of the money in the safe

Requirements

• Proven experience in a similar role is essential, holding a Business Administration or similar qualification is desirable.

Proven ability to offer high levels of service in person, over the phone and by email with the capability to be resourceful and proactive in dealing with issues that may arise.

Friendly with a flexible approach, coupled with demonstrable organisation and prioritisation skills.

Proficient in the use of Microsoft Office packages, such as Outlook, Word and Excel.

Monday to Friday - Flexible hours to suit - Core hours Monday to Thursday 10.00am - 3.30pm

39 hours per week

Early finish Friday

INDOLD