Payroll Clerk

Position Summary

The Payroll Clerk is responsible for supporting the accurate and timely processing of weekly and monthly payroll, ensuring employee salaries, benefits, deductions, and timekeeping data are correctly recorded and compliant with contractual and legal obligations.

The Payroll Clerk works closely with Contract Managers and other members of the finance team, including international payroll partners, to maintain correct payroll records.

Key Responsibilities

• Collect, review, and verify timesheets for accuracy.

• Enter, maintain, and update payroll information in the payroll system (e.g. working hours, pay rates, deductions, taxes, etc.).

• Review payroll reports and correct any errors before final submission to ensure accurate payment to all employees.

• Maintain payroll records, employee files, and documentation in accordance with company policies and legal requirements.

• Update and maintain weekly hours, absence, and holiday leave trackers.

• Complete payroll onboarding for new hires, including supporting tax exemption requests where relevant.

• Prepare payroll summaries, cost reports, and payroll journal entries for accounting.

• Distribute employee earnings statements, tax forms, etc. from international payroll providers.

• Support year-end activities, including P60 preparation, audit schedules, and tax filings.

• Serve as a point of contact for employee payroll questions regarding wages, deductions, and taxes.

• Provide timely resolution of payroll discrepancies or issues.

• Communicate payroll-related updates and deadlines to employees.

• Ensure all logistics deductions are made correctly and in a timely manner.

• Assist with updates to payroll processes and documentation.

• Support internal and external audits by providing required payroll documentation.

• Participate in process improvement projects to enhance efficiency and accuracy.

Experience & Skills

• 1 3 years of payroll experience preferred.

• Experience with payroll systems and excellent knowledge of Excel and Sage.

• Strong attention to detail and high degree of accuracy.

• Understanding of basic payroll principles, wage laws, and taxation.

• Excellent numerical, analytical, and problem-solving skills.

• Proficient in Microsoft Excel and general computer applications.

• Ability to maintain confidentiality and handle sensitive information.

• Strong communication and customer service skills.

• Ability to work under deadlines and manage multiple priorities.