Payroll Coordinator

Title: Payroll Coordinator

Location: Thame, Oxfordshire

Department: Operations

Reports To: Operations Manager

Salary: £25,000 - £27,000 pa

Hours: 35 hours per week

Monday to Friday, 9am 5pm with 1 hour lunch

Start Date From: 16 February 2026

About Us

Brownbill Case Management Services provides specialist support for individuals with brain injuries, spinal cord injuries, Cerebral Palsy, complex orthopaedic injuries, and amputations across the Midlands, London, South East, and South West. Our experienced, qualified case managers offer proactive, client-centred, and cost-effective services to children and adults. All are registered with relevant professional bodies (e.g. HCPC, NMC) and are BABICM members working towards advanced status. We are CQC-accredited, ensuring high standards of care.

Job Summary

To coordinate payrolls on behalf of our clients including liaising with case managers, support workers and external payroll companies.

To support the operations team and case managers with ad-hoc tasks.

Key Responsibilities

PAYROLL

• Checking and submitting employee timesheets.
• Query and rectify any discrepancies.
• Setting up new employees.
• Liaising closely with Recruitment.
• Recording and calculating annual leave.
• Liaising with external payroll companies.
• Pay employee wages from client accounts.
• Keeping accurate absence records.
• Calculating annual leave.
• Processing employee contract variations regarding pay rates and hours.
• Other administrative tasks when required.

OTHER

• Assisting with month end tasks to raise client invoices.
• Processing Case Manager invoices.
• Assist Operations Administrator with events.
• Formatting documents to keep true to brand.
• Small purchases on behalf of clients.
• General administration tasks as required.

Skills and Experience

• 2 years minimum working in a similar role.
• High level and standard of numeracy and accuracy.
• Knowledge of payroll processes.
• Organised and thorough approach.
• Strong attention to detail.
• Outside the box problem solver.
• Excellent time management and multi-tasking.
• Clear written and verbal communication.
• Able to reconcile discrepancies and handle queries.
• Accurate data entry and record-keeping.
• Familiar with HMRC payments.
• Microsoft Office proficient, including Excel.

Benefits of working with Brownbill

• Competitive rate of pay.
• 25 days annual leave.
• Employee wellbeing programme.
• Team building events.
• Friendly fun office environment.

Equal Opportunities

We are an equal opportunities employer and welcome applications from all suitably qualified individuals, regardless of race, ethnicity, sex, gender identity, sexual orientation, disability, age, religion or belief, marital status, or pregnancy and maternity status.

We are committed to creating an inclusive environment where everyone feels valued and respected, and we actively promote equality, diversity, and inclusion in the workplace. If you require any adjustments during the recruitment process, please let us know.

If you are interested, please apply online quoting ref: BAL/PC/HS