Process a high volume of supplier invoices accurately and in a timely manner, ensuring correct coding to the general ledger and appropriate cost centres.
Managing a £25 million purchase ledger independently
Match purchase invoices to purchase orders and goods received notes (3-way matching) and investigate any discrepancies.
Maintain and update supplier master data including bank details, contact information, and payment terms.
Reconcile supplier statements on a regular basis and resolve any differences or disputed items promptly.
Manage supplier queries via phone and email, providing professional and timely responses to maintain good working relationships.
Investigate and resolve invoice and payment discrepancies, including price variances, duplicate invoices, and missing documentation.
Monitor accounts payable aging reports and follow up on outstanding or overdue items.
Assist with month-end and year-end close processes.
Prepare and provide accounts payable reports to the Finance Manager as required.
Support internal and external audit processes by supplying documentation and explanations when requested.
Contribute to continuous improvement of accounts payable processes, identifying opportunities to improve efficiency, accuracy, and controls.
Assist with system upgrades, testing, or process changes relating to the accounts payable function.
Maintain well-organised digital and physical records for all invoices, approvals, and payment confirmations.
Work collaboratively with purchasing, operations, and other departments to resolve issues and improve invoice processing.
Provide cover for other finance team members when required and support ad-hoc finance projects.
Prepare and process regular supplier payment runs using approved payment methods (BACS, CHAPS, international transfers, cheques).
Accounts Payable Skills and Experience:
Previous experience in an accounts payable/purchase ledger
Strong attention to detail and high level of accuracy
Good organisational and time-management skills
Ability to manage multiple tasks and meet deadlines
Good communication skills (written and verbal)
Confident using accounting systems and Microsoft Excel
