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Administrator

Posted: 20/02/26
Recruiter:CBW Staffing Solutions
Reference:3073519798
Type:Permanent
Salary:£26,000 - £28,000 Annual
Location:Edinburgh
Description: Administrator - Loanhead - Salary up to 28,000 DOE

CBW is excited to be working with a leading facilities company based in Edinburgh, Loanhead. The Administrator will support daily operations within the finance/administration team by handling scheduling, task logging, documentation, client and supplier communication, and ensuring financial and compliance records are accurately maintained.

Key Responsibilities:

  • Assist the finance/administration team with day-to-day tasks, including handling emails, phone calls, and general correspondence.

  • Maintain and update financial records, spreadsheets, and databases, ensuring accuracy and compliance.

  • Prepare reports, presentations, and meeting minutes as required.

  • Process purchase orders, invoices, payments, and procurement requests, ensuring timely approvals and accurate record-keeping.

  • Act as the first point of contact for finance or administrative queries from staff, suppliers, and clients.

  • Track and monitor financial transactions, work requests, and outstanding payments, following up to ensure timely resolution.

  • Liaise with internal teams and external suppliers to coordinate payments, reporting, and administrative tasks.

  • Monitor and follow up on outstanding administrative or financial tasks to ensure deadlines are met and issues are resolved promptly.

Person Specification:

  • Strong financial administrative and organisational skills.
  • Excellent communication and customer service abilities.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).
  • Ability to manage multiple tasks and prioritise workload effectively.
  • Knowledge of health and safety regulations and compliance requirements (desirable).
  • Experience in working within a Facilities Management environment (preferred).
  • Previous experience in an administrative role, ideally within FM or a similar environment.
  • Familiarity with FM operations, property management, or building maintenance (advantageous).
  • Strong IT skills and experience working with databases and reporting systems.
Salary & Benefits:

  • Salary up to 28,000 DOE
  • 25 days annual leave plus bank holidays
  • Generous workplace pension scheme
  • Training, development & progression opportunities
  • Monday to Friday 8am - 5pm

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