Accounts Assistant

NLB Solutions are working with a Consultancy Business in Berkhamsted that are looking for an Accounts Assistant. Due to continuous growth, they have recently created this vacancy to add to their existing team. The company will offer a competitive salary and with hybrid working.

The business requires someone that has worked in a fast paced company within an accounts department for a minimum of 3 years. The successful candidate will have advanced Excel and excellent communication skills as you will be liaising with both internal and external clients.

Duties:

• Validate data from Front Office system before finance systems are updated
• Process contractor timesheets on a monthly basis, using a combination of online portals and paper timesheets
• Chasing missing contractor timesheets on a monthly basis
• Ensure payments to contractors are accurate and within the agreed timescales
• Upload payments to the bank system and record on cashbook
• Ensure remittance advices are sent out in a timely manner
• Maintain Purchase Order logs and update where necessary. Liaising with internal stakeholders for new orders or revised limits if needed
• Producing sales invoices to be sent out to Clients
• Dealing with Contractor & Client queries
• To calculate contractor invoices with speed, accuracy and efficiency
• To ensure that sales invoices are issued on a monthly/adhoc basis in a timely manner
• To assist in the preparation of monthly contractor accruals and deferred income journals and ensure that any expenses have been recharged
• Payment of contractors to ensure that payments are made punctually and accurately
• To be able to communicate in an efficient yet friendly manner with all stakeholders of the business, internal and external
• To deal with all Contractor and Billing queries in a timely manner

Person Spec:

• Candidate must have a minimum of 3 years work experience in a finance team of a small/medium sized company
• Experience of working within a multi-currency organisation would be an advantage
• Committed team player - aid all colleagues for the benefit of the Company
• Good IT skills and confident in using Microsoft Excel
• Strong attention to detail and produce work with a high level of accuracy
• Ability to communicate effectively on the telephone and in person
• Good organisational and workload management skills, with the ability to work to deadlines and prioritise work where necessary
• Ability to work in an office that demands high levels of concentration, while coping with frequent interruptions
• Integrity and understanding of care needed with sensitive information
• Ability to work well under pressure and without supervision
• Building and maintaining relationships internally and externally
• Be able to communicate at all levels with excellent writing skills
• Excellent numeracy skills and financial awareness