Data and Case Administrator

Berry Recruitment are NOW hiring for a dynamic and organised Administrator to join a well-established company based in Oxford. This is an exciting opportunity for someone who thrives in a fast-paced, detail-driven environment and wants to be part of a supportive and professional team.

Role: Data and Case Administrator

Salary: 27,000 - 30,000 per annum, depending on experience

Location: Oxford - Hybrid Working available

Key Responsibilities of the Data and Case Administrator:

• Processing incoming communications and ensuring relevant data is accurately recorded on the database
• Generating and forwarding documentation to both internal teams and external clients
• Searching for files and managing electronic correspondence within the document management system (i-Manage) in a paperless environment
• Monitoring due date and reminder lists, proactively following up when required
• Liaising with external parties to resolve queries and obtain instructions
• Recording service charges and generating invoices where applicable
• Accessing external information sources to check and retrieve relevant information
• Working in line with company quality management systems, policies and procedures
• Carrying out general administrative duties including copying, scanning, booking meeting rooms and answering phone calls
• Creating, checking, obtaining sign-off and sending standard letters and documents (including reminders) to clients

Case Administration:

• Recording key events
• Processing documentation accurately and efficiently
• Sending appropriate reminders and ensuring case records remain up to date and accurate

Filing:

• Preparing and officially filing Intellectual Property Rights (IPR) applications
• Instructing foreign attorneys and arranging associated fees to be paid

Post Filing:

• Obtaining and submitting all documentation required to progress filed applications

• Assisting fee earners with managing and organising electronic files
• Collating and managing evidence documentation
• Handling necessary photocopying and document preparation
• Collating exhibits to comply with formal requirements and preparing exhibit sheets as required
• Producing correspondence, specifications, text and other written materials from drafts using appropriate Microsoft Office tools

About You:

• Previous administrative or legal secretarial experience
• Strong written and verbal communication skills
• Good IT skills, including Microsoft Office and Outlook
• Experience using a document management system (preferred but not essential)
• IP experience (preferred but not essential)
• Experience working in a paperless environment
• Self-motivated with a proactive attitude
• A methodical approach with excellent attention to detail
• Strong organisational and prioritisation skills
• The ability to work under pressure and meet tight deadlines
• Comfortable working independently and as part of a team

Not sure you meet every requirement?

No candidate will tick every single box. If your experience looks a little different but you believe you could bring value to this role, we'd still love to hear from you.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.