Purchase Ledger Team Leader

Purchase Ledger Team Leader

• Annual Salary: £30k - £33k
• Location: Office-based
• Job Type: Full-time

My client is seeking a Purchase Ledger Team Leader to oversee the day-to-day operations of the Purchase Ledger function across five trading entities. This role is a blend of hands-on processing and team leadership, ensuring all supplier invoices are processed accurately, payments are made on time, and supplier accounts are effectively maintained. The successful candidate will drive process efficiency, ensure compliance with financial controls, and act as the key point of escalation within the Purchase Ledger function.

Day-to-day of the role:

• Team Leadership & Oversight:

  • Lead, support, and develop the Purchase Ledger team, ensuring workloads are effectively managed.
  • Review and monitor team performance to ensure accuracy, efficiency, and adherence to deadlines.
  • Act as the escalation point for complex queries, discrepancies, and supplier issues.
  • Provide training and guidance to team members to maintain high standards and continuous improvement.

• Purchase Ledger Management:

  • Oversee the matching, checking, and coding of supplier invoices and credit notes.
  • Ensure timely and accurate processing of supplier invoices across all entities.
  • Supervise the preparation and execution of supplier payment runs.

• Supplier & Stakeholder Management:

  • Act as the primary point of contact for key supplier relationships and escalated queries.
  • Build and maintain strong working relationships with suppliers and internal departments.
  • Liaise with the Purchasing Department to resolve invoice and purchase order discrepancies.

• Reconciliations & Controls:

  • Ensure supplier statements are regularly reconciled and discrepancies are investigated and resolved.
  • Maintain robust financial controls and ensure compliance with company policies and procedures.
  • Oversee the maintenance of supplier master data, including bank details and contact information.

• Financial Processes & Reporting:

  • Oversee the accurate and timely processing of staff expenses.
  • Produce and review supplier payment forecasts to support cash flow management.
  • Lead the month-end close process for the Purchase Ledger, ensuring all deadlines are met.
  • Provide reporting and insight into Purchase Ledger performance, issues, and improvements.

• Administration & Continuous Improvement:

  • Ensure all supplier documentation is appropriately filed and maintained (digitally or physically).
  • Identify and implement process improvements to enhance efficiency and reduce risk.
  • Support finance projects and system improvements impacting the Purchase Ledger function.

Required Skills & Qualifications:

• Proven experience in a Purchase Ledger role.
• Strong understanding of financial controls and supplier management.
• Excellent organisational and leadership skills.
• Ability to manage multiple tasks and adapt to changing priorities.
• Strong communication and interpersonal skills.

To apply for the Purchase Ledger Team Leader position, please submit your CV now!