Accounts Assistant

Overview

Reporting to the Finance Manager, the Accounts Assistant will support the finance function through the preparation and processing of financial transactions using Sage and other accounting software. The role includes managing the department inbox, maintaining electronic records, filing documentation, and assisting with other ad hoc finance duties as required. The successful candidate will be responsible for maintaining the confidentiality of sensitive company information at all times.

Duties & Responsibilities

Cashbook

• Accurately record all bank and cash transactions
• Perform bank and account reconciliations
• Complete foreign currency revaluations
• Manage petty cash and foreign currency records
• Assist with month-end ledger reconciliations

Sales Ledger & Credit Control

• Monitor sales invoices produced by the Export Team
• Produce customer statements
• Support credit control activities and outstanding debt collection
• Assist with month-end ledger reconciliations

Purchase Ledger

• Collate and check supplier invoices, despatch notes, and supporting documentation for processing
• Raise purchase orders
• Process supplier invoices and credit notes within the finance system
• Scan and electronically file supplier documentation
• Analyse staff expenses and corporate card expenditure
• Assist with month-end ledger reconciliations

Payment Runs & Creditor Reviews

• Prepare and process supplier payments in line with company financial procedures
• Support month-end ledger reconciliations

General Responsibilities

• Maintain work instructions for finance department processes
• Ensure documents are correctly filed and securely stored within the company network
• Undertake training as required

Confidentiality

The Accounts Assistant will handle a range of confidential information, including financial records, payroll details, legal documentation, and employee-related information.

Responsibilities include:

• Ensuring confidential information is not disclosed inappropriately
• Storing information securely with appropriate access permissions
• Maintaining secure passwords and account access
• Locking or logging off devices when away from the desk
• Disposing of confidential material securely
• Reporting any concerns regarding confidentiality procedures to the Finance Manager

Skills & Experience

• Minimum of 5 years transactional accounting experience across all ledgers
• Previous involvement in implementing a new accounting system would be advantageous
• Experience using Dynamics 365 Business Central is desirable
• Strong organisational skills and attention to detail
• Ability to work independently and manage multiple tasks effectively

We are an equal opportunities employer and welcome applications from all suitably qualified individuals. We are committed to diversity, inclusion, and fair treatment for all.