Finance Administrator

Job Title: Finance Administrator

Location: Hybrid / London (Dawson House, Fenchurch)

Salary: Competitive

Job Type: Permanent, Full Time

Elevate Everywhere is a specialist sustainable M&E engineering company, focussed on Heat Networks and optimised decarbonisation strategies for achieving Net Zero. We've delivered over 500 Heat Decarbonisation Plans, look after 10,000 connected residents and over 50 heat networks.

• Exceptional quality of service: Delivering elite standards to our clients.
• Timely responses: Actively meeting the ongoing needs of our clients.
• Open communication: Clear exchanges with our internal teams and external clients/suppliers.
• Trustworthy operations: Remaining honest, open, and engendering complete trust.

About the role:

We are seeking a detail-oriented and proactive Finance Administrator to assist with key financial processes. This is a pivotal supporting role with regular interaction across internal teams and external partners.

Key Responsibilities, Tasks and Activities:

Purchase Ledger

• Receive and review supplier invoices.
• Verify invoices against purchase orders and goods received notes.
• Check coding and allocate costs to the correct accounts or departments.
• Enter invoices into the accounting system.
• Resolve discrepancies with suppliers and internal departments.
• Reconcile supplier statements and investigate outstanding items.
• Issue of Purchase Orders.
• Orders Processing.
• Identify cost-saving opportunities.
• Reconcile collection notes against purchase orders.
• Assist with Credit Cards Reconciliations.
• Assist with Management of Expenses.

Sales Ledger / Valuations

• Create and issue customer invoices.
• Credit Control.
• Assist with Identifying completed jobs ready to be financially closed to be costed and added to the batch.
• Update Clients portal based on information/evidence required upon financial completion of jobs.
• Reconcile Clients portals against Internal Systems.
• Ensure that billable material/parts are invoiced upon job completion to facilitate stock monitoring.

General Administration

• Maintain accurate filing.
• Any other duties consistent with the job description that may be required from time to time.

About you:

Skills and qualifications:

• AAT or ICB or IAB qualification (or working towards one).
• Degree or diploma in Finance, Accounting, Business Administration, or a related field.
• Previous experience in a similar finance or accounts role.

Key competencies and experience:

• Experience with accounting software (preferably Xero).
• Excellent Excel knowledge and skills (PivotTables, VLOOKUPS).
• Good understanding of accounting principles and financial processes.
• Strong numerical and analytical skills.
• Understanding of data privacy standards.
• Excellent attention to detail and accuracy.
• Be diligent and accurate in your work.
• Be adaptable and able to develop your skills in line with the company's development.

What we offer:

• Personal/Professional Development: Elevate are committed to ensuring the personal and professional Development of our Teams.
• Continued Growth: Opportunities to undertake training and research to enhance personal and professional development and actively seek development opportunities for your continued growth within the business.
• Mandatory Training: Fully supported mandatory training as required and directed by Elevate Everywhere Ltd.

Additional Information:

• Reporting to: Finance Manager.
• Hours: 37.5 Hours a Week.
• Location: Office - Hybrid (London).
• Health & Safety: You will assist in promoting and maintaining your own and others' health & safety and security as defined in the Elevate Everywhere Ltd Health & Safety Policy, to include, but not limited to: Acting on knowledge and sharing knowledge of health & safety potential risks to ensure that immediate and long-term risks are addressed.
• Quality: You will alert other Team members to issues of quality and risk; assess your own performance and take accountability for your own actions, either directly or under supervision; contribute to the effectiveness of the Team by reflecting on your own and Team activities and making suggestions on ways to improve and enhance the Teams' performance; work effectively with individuals both within Elevate Everywhere Ltd and our Client groups to meet business needs; effectively manage your own time, workload and resources.
• Communication: You will recognise the importance of effective communication within the business recognising people's needs for alternative methods of communication and responding accordingly.
• Contribution to the Implementation of Services: You will apply high personal standards, policies, protocol and guidance within the business. You will discuss with other Team members how standards, policies, protocol and guidance will affect your own and the workload of others within the business and react accordingly to improve service provision.
• Additional Requirements: Work solely in the interests of Elevate Everywhere Limited and associated companies.

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with experience of; Accounts Assistant, Finance Assistant, Junior Accountant, Bookkeeper, Purchase Ledger Clerk, Sales Ledger Clerk, Invoice Administrator, or Finance Support Officer will also be considered for this role.