Accounts Payable Assistant

Accounts Payable Assistant

Reed are partnering with an exciting organisation in their search for a detail-oriented and proactive Accounts Payable Assistant to join our Finance team in Cambridge. This is an excellent opportunity for someone looking to build or develop their finance career within a busy and collaborative environment.

Reporting to the Finance Operations Manager, you'll play a key role in supporting the end-to-end Accounts Payable function, ensuring supplier invoices, expenses and financial transactions are processed accurately and efficiently. You'll gain exposure to a wide range of finance activities while working within a complex international operating environment.

What You'll Be Doing

As an Accounts Payable Assistant, your responsibilities will include:

• Processing supplier invoices, expenses, credit card submissions and partner project claims.
• Validating expenses and invoices, ensuring compliance with company policies and VAT requirements.
• Coding invoices and expenses accurately to the relevant General Ledger accounts.
• Setting up new suppliers and verifying supplier bank details.
• Managing invoice and expense data within finance systems, including Sage.
• Supporting payment runs and maintaining accurate purchase ledger records.
• Reconciling supplier statements and resolving discrepancies.
• Responding to supplier and employee queries in a professional and timely manner.
• Monitoring outstanding invoices and following up where required.
• Assisting with month-end close activities, including invoice accruals and reconciliations.
• Managing shared finance inboxes and providing support to colleagues across the business.
• Assisting with year-end audit requirements and other finance administration tasks as needed.

What We're Looking For

We're keen to hear from candidates who have:

• Previous experience within Accounts Payable, Purchase Ledger or a similar finance administration role.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time management skills.
• Good communication skills and confidence liaising with colleagues and suppliers.
• Experience using finance systems such as Sage (or similar ERP systems).
• Good working knowledge of Microsoft Excel and Microsoft Office applications.
• A proactive approach, with the ability to manage multiple priorities in a fast-paced environment.
• An interest in developing a career within finance.

Working Arrangements

Our client operates a flexible hybrid working model. During your initial onboarding period, you will be expected to be office-based 4-5 days per week for approximately six months. Following this, the role will move to a hybrid arrangement with a minimum of 3 days per week in the Cambridge office.