Executive Assistant - 13518

Location: Belfast (Clarendon Road)

Contract: Initial 6-month maternity cover, with potential to extend up to 12 months

Working Pattern: Full-time

We are seeking an experienced Executive Assistant to provide high-quality support to senior leaders within a fast-paced corporate environment.

This opportunity would suit someone who can quickly integrate into a busy team, manage competing priorities, and confidently provide executive-level administrative support from day one. The successful candidate will be highly organised, proactive, and comfortable working to tight deadlines while maintaining exceptional attention to detail.

• Provide comprehensive diary and calendar management for senior executives
• Coordinate meetings, appointments, and travel arrangements
• Organise team meetings, prepare agendas, and record meeting minutes where required
• Assist with presentations, reports, and executive communications
• Support project-related activities, tracking actions and coordinating information
• Plan and coordinate events, leadership meetings, and executive visits
• Build effective working relationships with stakeholders across the business
• Manage multiple priorities while ensuring a high standard of accuracy and professionalism
• Handle confidential and sensitive information with discretion

• Previous experience supporting senior executives within a corporate environment
• Strong Executive Assistant, Personal Assistant, or senior administrative support experience
• Proven ability to manage complex diaries and coordinate multiple priorities simultaneously
• Excellent organisational and time management skills
• Strong communication and stakeholder management abilities
• Proficiency in Microsoft PowerPoint and Excel
• Experience preparing presentations, reports, and meeting materials
• Ability to work independently and confidently in a fast-moving environment
• A proactive approach with the ability to anticipate needs and resolve issues

We are particularly interested in candidates who have worked within:

• Banking or Financial Services
• Legal Services
• Big Four Consulting
• Insurance
• Other large corporate organisations

Experience supporting executives during periods of business change, growth, or project delivery would be advantageous.

• Opportunity to support senior leaders within a well-established corporate environment
• Varied and fast-paced role with significant stakeholder exposure
• Initial 6-month contract with potential extension
• Collaborative and professional team environment