Accounts Payable Assistant

Accounts Payable Specialist (Part-Time)

• Location: Leatherhead (Parking available and near the train station)
• Contract Type: Temporary role- 3-6 months
• Working Pattern: 3 Days per Week (Ideally Mon/ Weds/ Fri)
• Hours: 8 hours per day plus one-hour unpaid lunch. (24 hours per week)
• Hourly rate: £14.42 per hour PAYE or £18.07 per hour via Umbrella company.

We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our finance team on a part-time basis. This role is essential for the accurate and timely processing of supplier invoices and maintaining high levels of data accuracy within the accounts payable function.

Day-to-day of the role:

• Invoice Processing:
  • Process supplier invoices accurately and efficiently within the finance system.
  • Validate invoice information and ensure correct coding and allocation.
  • Match invoices to purchase orders and supporting documentation where applicable.
  • Ensure invoices are processed in line with agreed timelines and accuracy standards.
  • Maintain accurate records and supporting documentation for all supplier transactions.
• Supplier Query Resolution:
  • Act as the first point of contact for supplier invoice queries.
  • Contact suppliers by telephone and email to investigate and resolve discrepancies.
  • Handle issues such as missing invoices, pricing differences, duplicate invoices, and credit notes.
  • Escalate complex or sensitive issues to the Finance Manager where necessary.
• Data Entry & Administration:
  • Accurately enter and maintain supplier and invoice data.
  • Monitor invoice queues and ensure items progress through approval workflows.
  • Follow up with internal stakeholders to obtain outstanding approvals or missing information.
  • Assist with maintaining a clean and accurate accounts payable ledger.

Required Skills & Qualifications:

• Previous experience in an Accounts Payable, Purchase Ledger, or similar finance support role.
• Strong invoice processing and data entry skills with excellent attention to detail.
• Comfortable processing high volumes of transactions accurately and efficiently.
• Confident communicator who is happy to pick up the phone and liaise with suppliers.
• Good organisational skills with the ability to manage priorities and meet deadlines.
• Proficient in Microsoft Office, particularly Excel.
• Experience with finance systems such as Microsoft Dynamics 365 Business Central would be advantageous but is not essential.

Personal Attributes:

• Highly organised and detail-focused.
• Proactive and reliable.
• Able to work independently while contributing effectively as part of a team.
• Professional and confident in dealing with suppliers and internal stakeholders.
• Comfortable working in a fast-paced environment with changing priorities.

This role is ideal for someone who enjoys the transactional side of accounts payable, takes pride in accurate processing, and can quickly adapt within a busy finance team. The focus is on keeping invoices moving, resolving day-to-day queries, and ensuring data is entered correctly, rather than implementing processes or leading change initiatives.

To apply for this Accounts Payable Specialist position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.