Accounts Payable Coordinator

Our client is a renowned law firm with 12 offices worldwide and more than 900 Lawyers. They specialise in a range of practice areas including corporate and intellectual property. They are widely recognised for representing well-known clients, and are consistently awarded for their work in technology and innovation.

They are now looking to hire a Accounts Payable Coordinator who will be responsible for responsible for processing invoices, reconciling vendor statements and dealing with accounting inquiries.

Responsibilities

• Review and process Accounts Payable invoices for the London, Brussels and other offices as required.
• Ensure ad-hoc payments are instructed as per requested.
• Scan any non Chrome River invoices to site-scan.
• Liaise daily with Senior Accounts Payable Coordinator.
• Ensure supplier statements reconcile with Cooley account records and investigate discrepancies.
• Telephone liaison with suppliers re general queries with invoices and statements.
• Recognition of valid VAT invoices.
• Handle all Accounts Payable inquires with suppliers and internal Cooley personnel.
• Monitor the Accounts Payable inbox thoroughly throughout the day and prioritze accordingly.
• Monitor the Reed and Mackay travel account/mailbox to prepare for monthly upload.
• Assist other members of the Finance Team when needed.
• Ensure all manual scanning and filing is kept updated.
• Review Accounts Payable mailbox and archive email accordingly.
• Ensure all new vendor and IR35 procedures are carried out.
• Attend weekly meeting to assist with a smooth running of the London and Brussels accounts payable function.
• Regular review of active vendors.

Candidate Profile

• Available to work overtime, as required.
• Proficiency in Microsoft Word, Outlook, Excel, Adobe Acrobat,
• Previous 3E experience.
• Working knowledge of Solicitors' Accounts Rules.
• Previous law firm experience.

Important Notice

It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.