Office Manager and Bookkeeper

Office Manager and Bookkeeper

PART TIME - 20 hours a week

Location: Byfleet
Salary: £30,000 - £40,000 Full time equivalent

About the Role

I am recruiting for a highly organised and proactive Office Manager / Bookkeeper to join my clients team. This is a varied and hands-on role that combines bookkeeping, finance administration, HR support, and overall office management responsibilities.

The successful candidate will play a key role in ensuring the smooth day-to-day running of the business while maintaining accurate financial records and supporting senior management across multiple areas.

Key Responsibilities

Finance & Bookkeeping

• Manage day-to-day bookkeeping using Xero Accounting software.
• Process purchase invoices and sales invoices.
• Produce customer statements and reconcile accounts.
• Post and reconcile company credit card and petty cash transactions.
• Prepare financial information for accountants, including VAT returns, year-end accounts, payroll, PAYE, Corporation Tax, and other tax requirements.
• Maintain online banking activities including supplier payments, subcontractor payments, employee expenses, salary payments, and transfers.
• Set up and monitor direct debits and regular payments.
• Produce weekly cashflow forecasts and expenditure reports.

Payroll Administration

• Submit employee hours to the payroll provider each month.
• Run and distribute payroll reports using Paycircle software.
• Upload and manage workplace pension contributions.
• Ensure PAYE payments are made accurately and on time.

Office Management

• Support HR administration, including contracts, holidays, and pay reviews.
• Manage utility, telecoms, broadband, and mobile service contracts, negotiating competitive rates.
• Liaise with external IT providers to resolve technical issues.
• Oversee Health & Safety, Fire Safety, Risk Assessments, and GDPR compliance.
• Manage company vehicle administration, including servicing, MOTs, insurance, and permits.
• Coordinate business insurance renewals and maintain relationships with brokers.
• Arrange servicing, maintenance, and repairs for equipment and machinery.
• Source new equipment and suppliers as required.
• Manage supplier accounts and relationships.

General Administration

• Maintain stock records and office documentation.
• Collate staff timesheets for invoicing purposes.
• Prepare client invoices on a monthly and ad-hoc basis.
• Monitor and reconcile petty cash.
• Maintain accurate Excel spreadsheets and business records.
• Provide administrative support to the business owner and wider team as required.

About You

They're looking for someone who is:

• Experienced in bookkeeping and office management.
• Proficient in Xero Accounting and Microsoft Excel.
• Knowledgeable in payroll administration and financial processes.
• Highly organised with excellent attention to detail.
• Confident managing multiple priorities and deadlines.
• A strong communicator who can liaise with external suppliers, accountants, and employees.
• Proactive, reliable, and capable of working independently.

Desirable Experience

• Previous experience in a similar Office Manager, Finance Manager, Accounts Manager, or Bookkeeper position.
• Experience using Paycircle payroll software.
• Understanding of HR administration and compliance requirements.
• Experience working within a small to medium-sized business environment.