Purchase Ledger

Accounts Payable Clerk

About the Role

We are seeking an organised and detail-oriented Accounts Payable Clerk to support the efficient operation of our finance function. This role is responsible for maintaining accurate purchase ledger records, ensuring supplier accounts are managed effectively, and supporting robust financial controls and processes.

Purpose of the Role

• Ensure appropriate due diligence and authorisation controls are applied to the setup and ongoing management of supplier accounts.
• Maintain purchase ledger accounts, with a focus on minimising aged creditor balances and payments on account.
• Follow established procedures and controls to ensure compliance with company accounting policies and financial governance requirements.

Key Responsibilities

Purchase Ledger Management

• Maintain purchase ledger accounts to a consistently high standard, ensuring records are accurate and up to date.
• Regularly review supplier accounts and resolve outstanding items in a timely manner.
• Process supplier invoices and credit notes accurately and efficiently.
• Reconcile intercompany invoices and credit notes where applicable.
• Allocate invoices and credit notes to the correct nominal ledger accounts or stock records.

Payments and Cash Allocation

• Download and allocate bank statements on a daily basis.
• Investigate and resolve unallocated cash by obtaining remittances and supporting documentation.
• Process daily ad hoc payment requests, ensuring all required documentation and approvals are in place.
• Prepare and complete monthly supplier payment runs and expense payments.

Reconciliation and Financial Control

• Complete supplier statement reconciliations on a monthly and ad hoc basis.
• Produce month-end purchase ledger reports and support month-end activities.
• Ensure compliance with accounting procedures, controls, and approval processes.
• Support the integrity and accuracy of financial records.

Stakeholder Communication

• Liaise with colleagues and stakeholders to resolve invoice, payment, and coding queries.
• Work collaboratively with suppliers to address outstanding issues and maintain positive working relationships.
• Support the wider finance team as required.

Key Relationships

• Internal stakeholders across departments.
• Suppliers and creditors.
• Finance team colleagues.
• External representatives where required.

What We Are Looking For

Skills and Experience

• Previous experience in an Accounts Payable, Purchase Ledger, or Finance Administration role.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to prioritise workload and meet deadlines.
• Competent user of Microsoft Office applications, particularly Excel.
• Experience using finance or accounting systems is desirable.

Personal Attributes

• Customer-focused with a professional and approachable manner.
• Strong problem-solving skills and ability to identify effective solutions.
• Proactive approach to improving processes and performance.
• Reliable team player who supports colleagues and contributes to team objectives.
• Ability to work independently whilst maintaining high levels of accuracy and accountability.

Success in This Role

The successful candidate will demonstrate a commitment to delivering a high-quality service, maintaining accurate financial records, building strong working relationships, and supporting the continuous improvement of finance processes and controls.