Accounts Assistant

Accounts Assistant

• Annual Salary: £27,000 - £30,000
• Location: On-site, Office-based
• Job Type: Full-time, Mon-Fri 9am-5pm

We are seeking a dedicated Accounts Assistant to provide day-to-day financial and administrative support to the Chief Operating Officer (COO). This role is crucial for maintaining accurate invoicing and pricing records, managing proformas, reviewing orders, and producing reports to support commercial and operational decision-making.

Day-to-day of the role:

• Update and Maintain Invoices: Prepare, update, and process invoices accurately, ensuring all billing information is complete, current, and recorded in line with company procedures.
• Chase Outstanding Proformas: Follow up with customers, suppliers, or internal teams regarding pending proforma invoices to ensure timely confirmation, payment, and progression of orders.
• Change and Maintain Sales Pricing: Update sales prices in internal systems as directed, ensuring accuracy, consistency, and timely communication of any pricing amendments.
• Review Customer and Supplier Orders: Check incoming and outgoing orders for accuracy, correct pricing, quantities, and supporting documentation before processing.
• Prepare and Review Financial and Operational Reports: Assist in compiling regular reports for the COO, including sales, invoicing, order status, pricing changes, and other business performance data.
• Support Account Reconciliation and Record Accuracy: Help maintain accurate financial records by checking transactions, identifying discrepancies, and assisting with reconciliations where required.
• Provide Administrative Support to the COO: Support the COO with ad hoc finance and admin tasks, ensuring information is organised, deadlines are met, and business records are kept up to date.

Required Skills & Qualifications:

• 2-3 years of experience in an accounts role covering AP, AR and Credit Control.
• Good working knowledge of invoicing and order processing, experience with SAGE 200 preferred.
• Strong attention to detail and accuracy.
• Confident using spreadsheets and accounting/business systems.
• Good communication skills, particularly for chasing outstanding documents or payments.
• Ability to manage multiple tasks and prioritise workload effectively.
• Professional, reliable, and able to handle confidential information appropriately.

Reporting Line:

• This role reports directly to the Chief Operating Officer (COO).