Accountancy Practice Administrator

TPF Recruitment is proud to support a thriving and expanding accountancy firm in Canterbury, who are looking for a highly organised and proactive Personal Assistant and Team Coordinator. This is a key role, providing essential support to multiple Partners and their teams, ensuring smooth day-to-day operations and excellent client service.

You will be reporting to several Partners, offering a mix of executive-level support and team coordination. You will play a vital role in keeping business operations running efficiently while helping to maintain strong client relationships.

Your responsibilities will include:

Administrative Support

• Provide high-level assistance to Partners
  

• Organise meetings, both virtual and in person, ensuring all materials such as agendas and minutes are prepared and circulated
  

• Follow up on agreed action points from meetings
  

• Assist with Partner timesheets, mileage claims and expense submissions
  

• Raise invoices and credit notes as needed
  

Client Management

• Act as the first point of contact for clients, managing calls and emails professionally and efficiently
  

• Redirect enquiries to the relevant team members and ensure timely responses
  

• Support the onboarding of new clients and ensure all procedures are completed accurately
  

• Maintain and update internal records, systems and documentation
  

Team Coordination

• Support communication between Partners and their teams
  

• Monitor deadlines and ensure progress is on track for key projects
  

• Help create and maintain an organised, professional and efficient working environment
  

We are looking for someone who brings a proactive mindset and can balance multiple responsibilities with confidence and professionalism.

You will ideally have:

• Previous experience as a Personal Assistant, Executive Assistant or Team Coordinator
  

• Experience in a professional services environment is preferred
  

• Excellent knowledge of Microsoft Office, especially Outlook, Word and Excel
  

• Superb organisational skills and the ability to manage competing priorities
  

• Strong written and verbal communication skills
  

• A professional phone manner and confident approach
  

• High attention to detail and a commitment to accuracy
  

• Discretion in handling confidential and sensitive information
  

• The ability to remain calm under pressure and meet tight deadlines
  

Desirable:

• Experience working within accountancy or financial services
  

• Familiarity with CRM systems and project management tools
  

• A full-time office-based position in Canterbury
  

• 37.5 hours per week, Monday to Friday
  

• A competitive salary, dependent on qualifications and experience
  

• Please apply for the vacancy or contact Luke Harrison for a confidential conversation
  

• (phone number removed)
  

• (url removed)